Office Clerk - Part Time

Bamberg

As an Office Clerk you will be responsible for coordinating office related functions and perform various office related tasks to ensure office operations run smoothly. Tasks include, but are not limited to, front desk management, answering phones, maintaining office supplies, and scheduling meetings and appointments.

The Office Coordinator contributes to the growth and success of the Company by providing effective back-office-services that support business activities and ensure office operations run efficiently.

The Day-to-Day

  • Manage the office environment and facilities to ensure that it is attractive, clean, and comfortable
    • Always maintain an organized workspace
    • Maintain clean and tidy public office spaces
  • Monitor office expenditures and handle all office contracts
    • Office rent, car leases, property insurance, international/travel insurance, cleaning, utilities, hotel discounts, shipping (i.e.: FedEx), etc
  • Negotiate the purchase of office supplies, furniture, office equipment, snacks and refreshments
  • Frequently check office supply stock; reorder supplies when needed
  • Track orders and maintain vendor relationships
  • Review Employee Reimbursements (Concur) and ensure compliance with company and VAT rules
  • Provide general employee support with office environment related items
  • Welcome clients and visitors to the office and assist them as needed
  • Attend company meetings and take notes; keep minutes, and transcribe those into email, Word document or Excel spreadsheet form
  • Answer phones and route calls to appropriate persons, take and deliver phone messages
  • Manage, sort, and dispense incoming mail and packages
  • Prepare outgoing mail and packages
  • Maintain staff daily attendance and company calendars
  • Set appointments, meetings, and conference calls
  • Reserve conference spaces for meetings, prepare conference room (seating, refreshments, etc)
  • Plan out of town travel arrangements for executives
  • Support and administer company office policies and procedures
  • Perform various clerical tasks as needed (file documents, organize supplies, etc.)
  • Assist local accountant with bookkeeping duties, as assigned
  • Suggest changes to office task workflow in order to improve efficiency
  • Report on the general flow and condition of the office or pertinent issues that need addressing to the Director of Finance

What You Bring

  • High school diploma or GED equivalent required
  • Associate degree in office administration, management or related field preferred
  • 2+ years working in office admin or hospitality management preferred
  • Computer literate and proficient using Microsoft Office tools
  • Experience using office machinery (fax, printer, copier, phone systems etc.)
  • Outstanding communication and interpersonal skills
  • Excellent customer service skills
  • Organized and detail-oriented
  • Multi-tasking aptitude
  • Proactive problem solver

Travel

Some travel to other offices located within the country, less than 5%. 

Physical Requirements

Regularly required to sit for long periods, type, use office equipment, and talk or hear, both in person and by telephone.  Occasional lifting up to 25 pounds to move files or other boxes of information.

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